Instructions to Transfer Files from Older Version to New Version Upgrade or convert your organization record to a fresher adaptation of QuickBooks Desktop programming. Open the more up to date form of QuickBooks. Select "Record," "Open" and pick the archive you need to change over to the more seasoned variant. Select "Record" by and by, at that point pick "Spare As." A spare window shows up amidst the screen Call us @ 1800-865-4183.